1. Blue Mail – Email Mailbox
BlueMail is a free, secure, beautifully designed, universal email app, featuring smart and elegant user experience and capable of managing an unlimited number of mail accounts from various providers. BlueMail allows for smart push notifications and group emailing while enabling personalization across multiple email accounts. Being ad-free, BlueMail is the perfect replacement for your stock email app.
Dropbox announced it would surpass 100 million users in November of 2012 and it isn’t hard to see why. The product is one of the best and easiest-to-use file hosting services on the market, using cloud-based storage to allow users to bring their photos, documents and videos everywhere — plus you can share them easily with anyone. So as a small business owner, you can rest easy knowing you’ve saved an important company document or file that you can then access on any device, including your desktop.
3. Box — Cloud Content Management
Box is an excellent choice for viewing, editing and sharing your files securely in the cloud
4. Cisco WebEx Meetings
Webex allows you to schedule, attend, and host meetings with anyone, anywhere. The app allows you to share files, information, and collaborate with everyone connected to your small business. Webex also supports two-way video on the iPhone and iPad and allows you to see up to 5 people in the same meeting face-to-face.
5. Task Management: MeisterTask
MeisterTask is the most intuitive project and task management tool that runs on mobile devices and in your browser! With its powerful collaboration features and flexible, Kanban-style project boards, MeisterTask lets you and your team organize task lists and manage projects of all types and sizes. With reminders it keeps you up to date on your teammates’ progress, while also making sure that you never lose focus of your own to-dos or miss an important deadline.
OmniFocus is a multi-platform to-do task/thought manager for Mac and iOS. The application shines in its mobile variations — tagging tasks and reminders to geolocation data. The applications allow users to see what’s due in the future, review what’s been done and sync across its various versions. The drawback: the prices for its desktop, mobile, and tablet vary and aren’t cheap. The desktop application comes in at $79.99 alone. The iPad ($39.99) and iPhone ($19.99) versions aren’t either. (Mac & iOS, $19.99 to $79.99).
How many small business owners are collaborating on projects with either employees or contractors and want to monitor progress in real time? Asana eliminates the element of surprise that occasionally happens when someone misses a deadline by creating one place for you to plan, organize, and monitor the status of projects that you and your team are working on. You will only use one interface with Asana and it is an especially easy-to-navigate interface when stacked against the other work management apps, which is important when you are running a new small business and are trying desperately to juggle the progress of dozens — if not hundreds — of different projects.
If you thought running your own small business was hard, try navigating tax season. The tax code gives special breaks to those spending money to run their small businesses, and those expenses can be difficult to keep track of, especially when you are likely only worrying about them once a year. Expensify will let you quickly capture a receipt with just a photo, categorize your different receipts and expenses however you choose, and sync those expenses and receipts with your tax and accounting software — which reduces your burden during tax season almost entirely. You can even add your mileage expenses with the built-in odometer entry, and the app will sync with your bank accounts and credit cards so you can track your purchases or expenses as quickly as they happen.
Fantastical is a web and iOS-based personal assistant calendar, which cuts down on the tedium of entering events. The system’s “natural language engine” will cut out the important information you put in (groceries at 2 p.m. on Tuesday) and put them in their respective places. It keeps track of any tasks you need to do, and syncs across iCalendar, Outlook, Google Calendar, Yahoo Calendar…pretty much every calendar system you can think of. It also syncs between its iOS ($4.99) and desktop ($19.99) applications. (iOS, Mac, $4.99 and $19.99)
Seizing on the success of other applications marketing themselves to small businesses, a host of new appointment management apps are starting to crop up — but Appointment Plus may be the best of the bunch. The app not only makes it easy to change, schedule, or cancel appointments from your phone, but it will also store the customer information and will even send out automated email and text reminders that help the customers remember to keep their appointments and help the business owners avoid the potentially costly mishap.